IT Project Management

Project management that keeps you shipping

Most software projects don't fail because of bad code — they fail because of bad communication. Requirements shift, priorities change, and suddenly no one is sure what's being built or why. We bring structure to that chaos without burying your team in process.

How we run projects

We use an agile approach tailored to your team's size, pace and experience — not dogmatic “by-the-book Scrum” that creates more bureaucracy than value for a three-person team. Our project management is light but disciplined.

Every project has

• Clearly defined milestones and goals
• Transparent progress tracking — you see what's done, in progress and blocked
• A dedicated point of contact for communication and coordination
• A shared project board with real-time status
• Regular status meetings focused on decisions and unblocking, not status monologues
• Weekly progress reports with clear blockers and next steps
• Sprint planning and retrospectives that end in concrete actions
• Risk identification and management before they turn into crises

Tools and methodology

We adapt to your existing ecosystem, not force you to switch tools. We work with GitLab, GitHub, Linear, Jira, Notion, ClickUp and other platforms your team already uses.

The tool itself isn't the point — discipline and clear processes behind it are. Our goal: everyone on the project always knows what's happening now, what's next, and what's blocking progress.

Scoping and estimates

We start with a discovery phase — deep interviews with business owners, user research and technical analysis. The output is a concrete technical spec, phased plan and predictable costs. No hidden extra invoices halfway through, no “just discovered” requirements at delivery.

Communication without noise

Many companies lose time because they believe every status needs a meeting. We communicate asynchronously — in writing, with context — so you can respond when it suits you, not when a calendar slot opens up. We meet only when we actually need to.

Project management is usually included in our development project costs (roughly 10–15% of the total budget). Standalone project management for an external team — €60–90/h or €3,000–8,000/month depending on scope and complexity.

Frequently Asked Questions

How much does project management cost?

Project management is usually included in our development project costs (roughly 10–15% of the total budget). Standalone management for an external team — €60–90/h or €3,000–8,000/month depending on scope and complexity.

How do you handle scope changes?

Requirements change — that's normal. Small changes slot into the next sprint. Significant scope changes get an open conversation about timeline and budget impact — transparently, no surprises. Management is about balancing flexibility and predictability.

Do you guarantee deadlines?

For fixed scope — yes. For flexibly scoped projects (where scope evolves) — we map changes against timelines honestly. We don't promise what can't be delivered, and we flag risks at the start of the project.

Do you use Scrum, Kanban or something else?

We adapt. Small teams with continuous flow often do well on Kanban. Larger projects with fixed delivery cycles — Scrum with 1–2 week sprints. If you already have a methodology in place, we work within it.

Can you manage a project a different team is building?

Yes. It's a common setup — a client has an in-house or external dev team but no project manager. We slot in as a neutral party managing timeline, scope and communication between sides.